ProcureCon Travel US 2017 (past event)
May 07 - 09, 2017
Green Valley Ranch, Henderson, NV
1 (888) 482 6012
DAY 1 - Mon. May 8th: Vision of Travel and Meetings Procurement
07:30 - 08:30 Continental Breakfast & Registration in The Solutions Zone
08:30 - 08:40 Welcome Remarks
08:40 - 08:50 Chairperson’s Opening Address
TBD
08:50 - 09:00 Procuring Your Network: Icebreaker
Networking opportunity for Travel and Meetings Procurement professionals to introduce one another.
09:00 - 09:30 Fireside Chat: Preparing for Greatness – A CPO’s Perspective
As CPOs are under increased pressure to not only deliver savings but also deliver value to a variety of stakeholders in the C-Suite, a leading CPO will candidly share some best (and some not so best) practices regarding how to position your travel and meetings procurement program for success.
•How travel and meetings procurement fit into the goals of a CPO
•Current C-suite perceptions and misperceptions regarding travel procurement
•Visibility into travel spend – what I really need (and don’t need) to know
09:30 - 10:15 Panel: Traveler Police vs. Traveler Advocate – or is Possible to be Both?
Tired of only being seen as the ‘travel police’ among the end users of your travel negotiations? Learn from several companies who’ve incorporated user feedback and input during the negotiation and execution of travel programs.
•Engagement of End Users (from admins to C-Level)
•Getting ‘Road Warriors” on your side
•Enabling your management team through effective reporting
•Leveraging company-wide travel perks across the organization to accomplish your goals
•Incentivizing use of negotiated rates
10:15 - 11:00 Panel: Making Order Out of Chaos - Managing Travel and Meetings Procurement in an ‘ad hoc’ Environment
Moderator:
Ron Naples Adjunct Associate Professor, Hospitality New York University
Speakers:
Hope Marsh Director, Procurement and Corporate Travel Management SourceAmerica
Jason Cammorata Director, Strategic Sourcing MDC Partners Inc.
Marjan Ghaffari Meetings, Events & Travel Procurement Analyst mghaffar@informatica.com
Ron Naples Adjunct Associate Professor, Hospitality New York University
Speakers:
Hope Marsh Director, Procurement and Corporate Travel Management SourceAmerica
Jason Cammorata Director, Strategic Sourcing MDC Partners Inc.
Marjan Ghaffari Meetings, Events & Travel Procurement Analyst mghaffar@informatica.com
Learn from experts who have been through the initial startup of a procurement travel and meetings program and discuss practices you can implement today within your organization.
11:00 - 11:40 Morning Refreshment & Networking Break in The Solutions Zone
11:40 - 12:25 Panel: Bridging the Gap Between Transient Travel and Meetings Management
Learn from experts who understand the strategies, communications and potential pitfalls when developing a cohesive Travel and Meetings Management program. There’s an influx of fragmented solutions that assist in this effort, but ultimately how to you bring all the content and processes together?
•Managing organizational (IT/Finance/Legal) roadblocks
•Managing expectations of stakeholders
•Incorporating meetings technology into your travel program
12:25 - 12:45 Keynote Presentation: Travel & Expenses: Hold The Expenses
Many of us, including most attendees at this conference, suffer from the thousand small indignities of modern business travel. This session provides a lighthearted look at the history of business travel, including some recent events, and dives deep into how Coupa eliminates one of the larger issues associated with business travel - the dreaded expense report.
12:45 - 14:00 Lunch for All Attendees
14:00 - 14:00 Workshop: Communicating Travel and Meetings Performance/KPIs in a Procurement World
So how does your team measure success in terms of savings and non-savings KPIs? And how do you communicate travel/meetings related KPIs broadly to senior leadership? This session will discuss all that and more to help you better demonstrate your program’s value.
•Determine the important “must-have” metrics
•Data Collection approach
•Reporting to senior leadership
•Leveraging existing reporting
14:00 - 14:40 Workshop: Been There Done That – How to Elevate a Mature Travel and Meetings Program
How do you generate savings and improvements to mature travel programs that have already been established in their organization?
•Savings opportunities in mature organizations
•Positioning your team for success
•Managing multiple stakeholders
Track A
14:40 - 15:00 Presentation: Strategic Hotel Program ManagementBTPIndex is the next step in hotel program management, transforming TRADITIONAL Hotel Program Management into STRATEGIC Hotel Program Management.
Strategic Hotel Program Management is a new way to manage a corporate hotel program in which the major difference from the traditional way is the daily factor. We make a daily assessment (instead of the traditional way which is once every quarter or every year) of the hotel program performance and execute updates and corrective actions as needed. BTPIndex is strategically aligned with Sabre RFP to provide a unique, innovative and holistic approach to hotel program management that can provide real financial returns before sourcing begins and back results up with a guarantee.
Fernando Avila
FounderBusiness Travel Performance Index
Track B
14:40 - 15:00 The Business Travel Trifecta: Service, Data and Technology for a Best-in-Class Travel Program
Track A
15:00 - 15:40 Workshop: No Traveler Left Behind: Managing Non-Employee Transient TravelManaging agreements to address non-employee travel spend is an untapped opportunity for procurement professionals. This workshop will discuss methods companies are using to:
•Incorporating consultant travel into corporate travel policies and overall corporate travel spend
•Enhancing the recruiting process to ensure seamless payment of recruiting expenses
•Adoption of non-traditional payment methods (e.g., virtual cards) for one time, non-employee spend
Track B
15:00 - 15:40 Panel: Reaching the Finish Line – Travel and Meeting Program Globalization
Moderator:
Benia Smith Global Indirect Materials Director Tate & Lyle
Speakers:
James Sisco Global Director, Travel RELX Group, LLC
Geert Behets Head of Global Travel, Meetings & Fleet Management UCB
Anil Punyapu Senior Vice President, Sales Cvent
Marc Wise Global Sales Manager Amadeus North America
Benia Smith Global Indirect Materials Director Tate & Lyle
Speakers:
James Sisco Global Director, Travel RELX Group, LLC
Geert Behets Head of Global Travel, Meetings & Fleet Management UCB
Anil Punyapu Senior Vice President, Sales Cvent
Marc Wise Global Sales Manager Amadeus North America
Globalization of travel and meetings procurement programs continues to be a challenge and opportunity for the procurement and operations of corporate travel and meetings procurement. Listen to several experts who have gone through some of the pitfalls so you and your team can wave the checkered globalization flag!
•Globalization of supplier relationships – what works and what doesn’t
•Globalization of your category management strategy
•Cultural and logistical challenges encountered in program globalization
•What happens when one size doesn’t fit all
•Management and system transitions
15:40 - 16:20 Conference Break in The Solutions Zone
16:20 - 16:20 Workshop: Why it Can Be Better to be a Small Fish in a Big Pond – How your Mid-Size Travel and Meetings Program Can Get the Attention of Major Air/Hotel Suppliers
With small to medium-sized firms increasingly being shut out of the negotiation process, this workshop is to identify how to get the attention of the ‘big guys’ and learn what tools and techniques are out there to help bring savings to your organization.
•Hotel group consolidators
•Airline prepaid/small company programs
•Use of Regional vs Global TMCs
16:20 - 17:00 Workshop: Getting Your Piece of the Pie – Contract Negotiation Strategy for Large Companies
This session will be an open dialogue to discuss current negotiation environment for Air and Hotel and large-scale meetings. This session is designed for both well-seasoned and newly trained travel and meetings procurement managers to compare notes to prepare for upcoming negotiations. Share your ideas for:
•Current state of the industry
•Leveraging data
•Best in class practices
•Tips and techniques
17:00 - 18:00 Interactive Roundtables
These interactive round table sessions take a deep dive into the specific areas you came to learn about. Sit and learn in an intimate format from the speakers who have had an impact on their company and industry. Take control of your own event experience and don’t be shy! Ask questions (or answer them!) alongside other conference attendees who are dealing with the same challenges as you network with industry peers with very similar challenges, interests and responsibilities. Don’t miss out on the discussions you want to participate in—you’ll get to select a new topic after 30 minutes.
Roundtable 1: Sharing Economy
Drew Mitchell, North America Travel Lead; Cognizant Technology Solutions
Roundtable 2: Expense Management Software
Sunny Manivannan, General Manager, Coupa Expenses
Roundtable 3: Breaking the Travel Program Sourcing Cycle: Out-of-the-box techniques to monitor your travel program spending all year long
Changes in the corporate travel industry are constant. When the market changes, but your program stays the same, you leave money on the table. Dynamic Performance Management – which calls for ongoing program monitoring and adjustment – keeps you ahead of the constantly shifting market. In this round table we will discuss the metrics you should be consistently reviewing, and trends in the market that make constant program analysis vital – like the ever growing sharing economy for example.
Changes in the corporate travel industry are constant. When the market changes, but your program stays the same, you leave money on the table. Dynamic Performance Management – which calls for ongoing program monitoring and adjustment – keeps you ahead of the constantly shifting market. In this round table we will discuss the metrics you should be consistently reviewing, and trends in the market that make constant program analysis vital – like the ever growing sharing economy for example.
Marwan Batrouni, Senior Director, Practice Area Leader, Advito
Roundtable 4: Small Meetings & Events: Reigning in this Rogue Spend Category
Two thirds of all meetings and events worldwide are under 100 participants and often fragmented, de-centralized, and miscategorized as general travel and entertainment expense. This roundtable will discuss challenges and solutions for managing this large and rapidly growing segment of corporate spend.
Two thirds of all meetings and events worldwide are under 100 participants and often fragmented, de-centralized, and miscategorized as general travel and entertainment expense. This roundtable will discuss challenges and solutions for managing this large and rapidly growing segment of corporate spend.
Ron Shah, CEO Bizly
Roundtable 5: Globalization of Your Travel Program
TBD
Jason Cammorata Director, Strategic Sourcing, MDC Partners Inc.
Roundtable 6: Managing High Risk Travel
TBD
Roundtable 7: Corporate Mobility Vendor Management
TBD
